Position Summary: Provides administrative support to the Divisional Human Resources Managers and Director on all personnel matters. Assist in the day-to-day operations of the Human Resources Department.

Essential Responsibilities:

• Assist Human Resources Manager with the preparation of Divisional Finance Board (DFB) Items & correspondence to all Officers/Administrative Assistants
• Maintain Job Postings on Applicant Tracking System (ATS)
• Maintain current knowledge of Federal and State laws and regulations pertaining to employer and employees
• Prepares & forwards correspondence as assigned
• Assist with various projects, as requested
• Maintain accurate records within the HRIS / Payroll System(s)
• Maintain and update employee files, I-9 files, and legal files in line with organizational policies and government regulations, to ensure accuracy of files
• Conduct background checks for all new hires; prepares and sends adverse action letters as required.
• Reviews any dispute submitted by a final candidate challenging the accuracy of information contained in the background check, and routes appeals through the HR Director.
• Assist in updating old job descriptions to the newest approved format.
• Assist in updating Harbor Light job descriptions in newest approved format.
• Update old job descriptions
• Review job descriptions annually, and as an opening becomes available.
• Assist in creating new job descriptions as needed.
• Assist in determining Fair Labor Standards Act (FLSA) status (exempt / non-exempt)
• Assist in determining pay grade for each position as needed.
• Perform other duties as assigned

Qualifications:

Education/Experience:

• Associates degree or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities
• 2+ years' Human Resources experience

Knowledge, Skills, and Abilities

• Strict confidentiality

Computer Skills:

• Proficient in Microsoft Office 365
• Working knowledge of TEAMS and SharePoint
• Willingness to learn new programs as needed
• Working knowledge of HRIS/Payroll/ATS systems, ADP Vantage a plus

Certificates and Licenses:

• Complete The Salvation Army Safe From Harm training and keep current as needed
• Must have and maintain a current valid driver's license and pass the Salvation Army Motor Vehicle Record check (MVR)