Purchasing Specialist

Company:	Mott Community College Company Profile \| Current Opportunities (10)
Job Location(s):	Flint
Employment Term:	Regular
Employment Type	Full Time
Start Date:	As soon as possible
Starting Salary Range:	Not Provided
Required Experience:	Open
Related Categories:	Professional and Technical

Position Description



Position Title:	Purchasing Specialist	(Full-Time, Regular)
Employee Group:	ProTech
Department:	Purchasing



Compensation
Starting range: High $20k to High $30k per year. Excellent benefits package. To view the benefits summary, go to http://webserv.mcc.edu/hr/pdf/Benefit_Summary-ProTech.pdf
Position Summary
Purpose, Scope & Dimension of Job: The purpose of this position is to facilitate the College's needs for purchased goods and services. The Purchasing Specialist will act as a liaison between the vendor community and the College's employees and will be responsible for procuring the goods and services needed for the continuity of the College. He/she will ensure that all purchased goods and services will be made in a manner that is consistent with the Board and administrative polices of the College as well as local, state and federal regulations. The position is one of two Purchasing Specialists who, along with the department supervisor, handle all the procurement activity for the College and its extension campuses. Supervisory Responsibility: This position does not directly supervise any other staff, but assists the Purchasing Supervisor in the direction and supervision of work study student(s). Essential Duties/Major Accountabilities: The position is responsible for the purchasing of goods and/or services for all College departments (including extension sites). This includes activities such as, but not limited to, the preparation of bid specifications in collaboration with end-user departments, the issuance of requests for information, quotes or formal bids, analysis of vendor responses to such requests, and the awarding of such quotes or bids to applicable vendors, all of which must be performed in compliance with the College's administrative and Board policies, as well as applicable law. Additionally, this position will provide leadership and training for College employees and vendors, as needed, on the purchasing process of the College. As the position communicates equally with College employees and outside entities, the person must be able to represent the College in a positive, professional manner with a focus on customer-service.
Minimum Requirements
A minimum of two years of demonstrated experience in the purchasing field (may be substituted with a bachelor's degree in Business Administration, or other business-related field) Two-year specialized training program in a business-related field or Associate's degree in a business-related field Ability to use and demonstrate effective proficiency at the intermediate level in MS Word and basic level in MS Excel. Experience with purchasing software systems Familiarity with and ability to use the Internet as a search engine for products, services and vendors and other applicable data as requested Ability to write a comprehensive bid specification Ability to read, interpret and analyze quotes, bid submissions and contracts Demonstrated work history of providing high-quality customer-orientated service including problem-solving orientation, highly developed organization skills, ability to determine priority and multi-task accordingly, strong listening skills, coordination of work effort with others (teamwork) and conflict resolution Strong follow-through and follow-up skills Must be able to communicate tactfully and courteously with diplomatic assertiveness; strong written and verbal skills Ability to maintain confidentiality Ability to ensure adherence to the College's administrative and Board policies, in conjunction with applicable law Self-starter with the ability to work independently with minimum supervision and willingness to accept accountability for and ownership of work Must be dependable and reliable Ability to decipher when the need arises to involve colleagues and/or managers, as appropriate
Additional Desirable Qualifications
Experience with the Datatel Administrative System Bachelor's degree in Business Administration Demonstrated knowledge of public purchasing practices and legislation Demonstrated knowledge of contracts and contract administration Demonstrated knowledge of construction and MRO purchasing Demonstrated intermediate user of MS Excel and experience using MS PowerPoint
Physical Requirements/Working Conditions/Hours
Physical Requirements: Must be able to remain in a stationary position for extended periods of time Need to frequently move about office and campus; able to walk distances and bend or stoop Frequent operation of office equipment such as computers, copiers and fax machines Ability to carry light loads (approximately 30 lbs or less) Must be able to exchange information clearly and effectively - this position constantly communicates both inside and outside of the College Hours/Schedule: Full time employee, 40 hours per week/52 weeks per year. Standard hours are Monday through Friday, 8:00 a.m. to 5:00 p.m.
Additional Information
Degree must be conferred by application deadline. Visa sponsorship is not available. The College is unable to assist with travel and/or relocation expenses. Link to Job Description: http://www.mcc.edu/hr/jobdesc/Purchasing_Specialist_10-09.pdf
Application Deadline
The college reserves the right to close the recruitment process once a sufficient applicant pool has been identified. First consideration will be given to those applicants who apply by October 30, 2009.
Application Process
Prior to the deadline, an online employment application must be submitted along with the following attachments: Cover Letter Resume Note: Before starting the online application process, please make sure you have all of the required electronic files ready to submit. The system will not save an incomplete application.
EO/AA Employer
Mott Community College is an equal opportunity institution and does not discriminate on the basis of gender, race, color, national origin, religion, height, weight, age, marital status, disability, sexual orientation, status as a disabled veteran or Vietnam era veteran and/or any other legally protected class not heretofore mentioned, in any of its educational programs and activities, including admission and employment. The above measures, in conjunction with other related state laws and the college's policies and procedures, will assure all individuals opportunity for consideration or redress of complaints of illegal discrimination. Affirmative Action, Equal Employment Opportunity, and American Disabilities Act information may be obtained from the Office of Human Resources. If applicants have accommodation needs they may call (810) 762-5396.
Drug Free Policy
The successful candidate must pass a drug screening test.